Nick's Guide to Great Writing! | This page ©2001 by nicholasemiller |
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| Main topic: | Sub-topic: | Other notes on
class or type: | Level of difficulty
1 elementary
5 intermediate
9 advanced |
| Transmittal letters | ...
| . | 3 - 7 |
| Explanation and discussion: |
In business situations we often must send a document to someone. In such cases it is useful to send a cover letter, also called a transmittal letter or letter of transmittal. This document should be short and clear, and contain - the name and address of the sender
- as well as that of the receiver,
- a brief description of what is being sent
- and why it is being sent.
While the letter is usually very brief, rarely more than one or two very short paragraphs, on occasion you may wish to highlight some important item in one of the enclosures. This can be done with a paragraph or two in the letter, drawing the recipient's attention to the appropriate material.
| | Example(s): |
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Moka Plastics, Japan Ltd.
Moka Plant
1-1 Chuo-ku
Moka-shi, Tochigi-ken 321-9129
Japan
Tel 81-285-65-9864 --- FAX 82-285-65-9875
January 19, 2005
Mr. George Bush
White House
1600 Pennsylvania Ave. NW
Washington, DC 20500-0003
USA
Dear Mr. Bush;
Thank you for your interest in a position at Moka Plastics. Enclosed are copies of the company's job application forms as well as the documents you will need to submit to get a Japanese working visa.
If I can be of any further assistance, please do not hesitate to call.
Sincerely,
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Yoshihiro Mori
Employment clerk, Department of Human Relations |
YM/fn
Enclosures
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| Note(s): In the second line from the bottom, YM are the initials of the writer/person who signs the document, while the fn in lower case are the initials of the typist.
| | | | Exercise(s): |
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